The Process Of Planning And Scheduling Work

Effective and Efficient Maintenance Planning and Scheduling of Maintenance Work necessitates consistent adherence to approved steps in the maintenance business process.
We frequently underestimate how delicate this process is, and how poor scheduling and planning can harm the entire organisation.
A meticulous and well thought out planning and scheduling process is required to ensure that maintenance work produces the best possible results with zero harm and within budget.
Work Order quality starts with a thorough review and approval of newly created maintenance work assigned for planning.
The maintenance planner then applies their skills and knowledge to meticulously plan these tasks in order to have their work orders approved and released for scheduling.
The first step in maintenance planning is to identify the scope of the work that needs to be done and make sure the scope is accurate and will make sense the person that will attempt to complete this work in the future.
As part of maintenance planning process, the labour requirements for individual tasks must be specified. This helps determine the skill requirements for the tasks, the number of relevant skilled workers needed and how long they will be involved on each task.
To correctly identify upcoming operational disruptions, it is also necessary to provide a solid estimate the duration of equipment downtime.
A maintenance planner must identify and obtain all of the materials required for each work order.
In addition, the planner must list and organise the standards and specialised tools needed for each task.
After work orders have been thoroughly planned and approved, scheduling can begin.
Scheduling of maintenance work is a critical stage of the maintenance business process that ensures planned maintenance tasks are completed efficiently, effectively and safely by the maintenance execution work crew and with minimal disruption to the production department.
The first step in work scheduling is to review each work order that has been marked as fully planned for quality.
Ensuring that the work scheduling process includes only quality planned work orders ensures that all necessary data and resources are available for the scheduling considerations.
Following that, the planned package of work is assessed to determine whether it can be completed within the next scheduling window.
Multiple factors influence the criteria for scheduling maintenance tasks. These factors include the type of work being done, the risk profile of the work, the location of the jobsite, the specialised nature of the production equipment, and the size of the maintenance team.
To maximise safety, cost-effectiveness and compliance, a number of factors must be considered.
The scheduling process considers the production department’s requirements, planned weather conditions, the availability of contract labour resources, and the availability of supplies, tools, and support equipment.
This ensures that scheduled maintenance activities align with the company’s overall goals and objectives.
The objectives of quality work planning and scheduling can be summarised as follows:
a) Preventing Unplanned Downtime: Production is maximised and maintenance downtime is minimised through meticulously planned work orders and well-scheduled maintenance work packages.
b) Avoiding Expensive Disruptions: Appropriate maintenance planning and scheduling can avoid expensive disruptions brought on by incomplete or inaccurate information provided to the work execution team.
c) Effective Resource Utilisation: Budgeting, resource utilisation, and achieving production goals all depend on good planning and scheduling procedures. They make certain that resources are distributed effectively and over/under booking of contract labour is avoided.
d) Increasing Productivity: Well-designed maintenance schedules minimise needless resource movement and boost total production.

Efficient planning and scheduling are essential to meeting production goals and maintaining smooth operations.

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